Employee LaborView

The Employee LaborView page shows time card information for employees who are assigned to the supervisor accessing this report. Only employees meeting the criteria of the selected LaborView are displayed. From this screen, supervisors can manage the employee time cards. For more information, click on the following links:

• Handling Exceptions

• Approve/Unapprove Time Cards

• Lock/Unlock Employee Time Card and Records

• Sign Off/Un-Sign Off Time Cards

• Viewing Standard LaborView Options

  Note:  

  Depending on the setting of Application Indicator System Standard 20, Employee LaborViews may include only employees with a primary home assignment in a supervisor's organization unit, or may also include employees with an alternate home or alternate labor distribution assignment in a supervisor's organization unit.

The LaborView chosen as the default (from Preferences > My Preferences > Employee LaborView) is automatically displayed.

• To select a different LaborView, use the drop down menu in the Choose a LaborView section in the left pane. All LaborView Options selected in the preferences screen are displayed in the menu.

• The information on the cards relates to a specific pay period. Select the pay period from the Choose a Pay Group Instance field in the left pane.

• To quickly search for an employee record in the LaborView, use the employee filter criteria above the LaborView records.

Depending on the LaborView selected, the screen displays the employee names and includes the other information specified in the LaborView. From this screen, the employee time cards can be approved or signed off, depending on the authorization role assigned to the supervisor.

• The records can be sorted by column information. The data is alternately sorted in ascending or descending order by clicking on the heading of that column. The ascending and descending arrows indicate the direction of the sort.

• The totals listed at the bottom of the screen are for all the employees in the listing, not just the employees visible.

• Click the folder icon to the left of the employee name to open the employee record to the Employee TCS (Time Card Screen) and handle exceptions or view clocking details. Employee records can be locked to prevent other supervisors from editing or approving the time card.

Employee LaborView Icons:

The following fields or icons may be available on the screen, depending on the LaborView displayed:

	Open Employee	Click on the folder icon to open the record of the employee to the time card screen.
	Carbon Copy this employee's time card	Click on the Carbon Copy icon to open a screen to search for a supervisor to send a copy of this time card.
	Selection Box	Check this box to select records and then click on an action button in the left pane. For example, to approve certain time cards, check the box to the left of each record to approve and then click on the Approve button.

 

The following lock icons may be displayed:

Locks can only be removed by the user who enabled them, or by a user with a system role of Administrator or Controller.

	Courtesy Lock	This lock indicates a user has taken responsibility for handling this specific employee time card record. The record is still accessible and editable by other users.
	Lock Employee	This lock indicates a specific supervisor has exclusive editing rights to this employee time card record. The report can only be accessed in Read-Only mode for all other users.
	Lock Supervisor/Employee	This lock prevents all supervisors from accessing the time card records and making any further changes to the records. This is used when closing a payroll for processing

 

The following icons may be displayed under the Status column:

	Finalized	This status indicates all modifications to data or new information from input devices has been processed on this report.
	Approved	The approving user has reviewed the report and approved it for payroll processing. Once approved, secondary editors may no longer edit the report. Only the approving supervisor can edit the report after is has been approved.
	Transmit	A user has made changes to the report and the changes have been transmitted to the time and attendance application for processing. After the system has processed these changes, the report status displays as Finalized.
	Terminated	The employee has a terminated status. Hover the cursor over the icon to display the termination date.

 

The following exception icons may be displayed:

	Critical Exception	Indicates a serious issue with an employee time card. The time card cannot be approved until this exception has been resolved. An example of a critical exception is "An Odd Clocking was detected".
	Warning Exception	Indicates a moderate issue in an employee time card. The time card can still be approved. An example of a warning exception is "Hours reported in excess of Approved Hours in the pay period."
	Informational Exception	Indicates a relatively minor issue in an employee time card. The time card can still be approved if this exception is not resolved. An example of an informational exception would be if an employee clocked in at an unauthorized badge reader.
	Pending Exception	This is used with the Scheduling feature. This indicates that an employee is going to have an exception if the employee works all the scheduled shifts. After the employee has actually worked the schedule, the exception becomes a regular exception as indicated above.

 

The following Pending Request icons may be displayed:

	* Add Calendar * Edit Calendar * Delete Calendar	These icons indicate a request to add, edit, or delete a calendar transaction.
	* Add Clocking * Edit Clocking * Delete Clocking	These icons indicate a request to add, edit, or delete a clocking transaction.

 

The following icons may be displayed in the Role Level Category column:

	Editing Supervisor	This icon indicates that the supervisor has Editing Supervisor rights to the employee.
	Read Only Supervisor	This icon indicates that the supervisor has Read Only Supervisor rights to the employee.
	Approving Supervisor	If there is no icon in this field, this means that the supervisor has Approving Supervisor rights to the employee.