Auto Labor Distributions
The Auto Labor Distributions button opens a screen to automatically allocate employee hours to specified labor distributions by percentage, such as departments, job classes, or projects. Complete the information on the General screen to define the basic information on this record, including the affected labor distribution and effective dates. Before the record can be saved, the Parameters tab must also be completed to indicate the percentage of employee hours to be distributed, and any special pay rates and/or premium pay codes to be assigned.
Once a record has been saved, the Sort Order field appears. If there are multiple Auto Labor Distribution records, indicate the order they are to be distributed. When a number in the sequence is changed, all other numbers are adjusted to make the sort numbers unique. Click the card arrow on an existing record to open it and view the details.
The following tabs are available on this screen:
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Contains the basic information on this labor distribution record, such as the effective date range, labor distribution and the affected grant and/or project. |
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Contains the required parameters for the system to distribute the employee hours and also any pay. |
How it Works:
When the Automatic Labor Distribution is set up for an employee, the following process occurs during the calculation process after all rules processing is complete:
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The Pay Code being paid is inspected to determine if hours associated with it may be automatically distributed.
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When the hours are distributed, each distribution percentage amount is rounded to the nearest hundredth. Either the last automatic distribution (when 100% distribution) or the home labor distribution receives the remainder of the hours left to distribute after all the other distributions are calculated.
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All distributed hours, along with the distributed labor distributions appear on the Time Card report.
Hours are distributed according to the hours distribution percentage from the following tables:
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Clockings |
Distributions calculated for each separate pairing in the employee's home labor distribution. |
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Calendars |
Distributions calculated for each calendar entry in the employee's home labor distribution. |
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Adjustments |
Distributions calculated for each adjustment (automatically generated by processing) in the employee's home labor distribution. Manually entered adjustments are never automatically distributed. |
Actions:
The following Actions are available in the left pane:
Add
Click on the Add button to open a screen to configure a new record.
Delete Selected
The Delete or Delete Selected button is used to remove one or more records from a screen.
Revert Sort Order
The Revert Sort Order button changes the sorting order of the records back to the sequence they were in before the numbers were changed. This button must be selected before the Set Sort Order button. Once the Set Sort Order button is selected, the new order is already saved and cannot be reverted. (You can manually change back the sort order.)
Set Sort Order
The Set Sort Order button saves the priority sorting of the records to the numbers indicated in the Priority box. Depending on the type of record, this sort order could be the order the records are processed or displayed in reports.